Privacy Policy

Last updated: December 8, 2025

Welcome to AiFitScan (the "App", "Service", or "Application"). AiFitScan ("we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application available on Google Play Store.

Please read this Privacy Policy carefully. By downloading, installing, accessing, or using the App, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use the App.

1. Information We Collect

We collect information that you provide directly to us and information that is automatically collected when you use the App. The types of information we collect depend on how you interact with the App.

1.1. Personal Information You Provide

When you create an account, use our services, or interact with the App, we may collect the following information:

• Account Information: When you sign in using Google Sign-In, we collect your name, email address, and profile picture (if available) provided by Google. We do not access or store your Google password. Your use of Google Sign-In is subject to Google's Privacy Policy.
• Profile Data: Height, weight, age, gender, fitness goals (weight loss/gain), target weight, activity level, and other preference-based information you provide during onboarding or profile setup.
• Dietary Preferences: Diet preferences (vegetarian, vegan, etc.), meal frequency, cuisine preferences, and optional allergy information you choose to share.
• Nutrition Goals: Daily calorie targets, protein goals, carbohydrate goals, fat goals, and other nutrition-related objectives you set.
• Meal Data: Information about meals you log, including meal names, quantities, timestamps, and nutritional information (calories, protein, carbs, fats).
• Weight Tracking Data: Historical weight entries, dates, and progress information you record.
• Chat Interactions: Messages and conversations you have with our AI coach feature, including questions, requests, and feedback.
• Reminder Settings: Meal reminder preferences and notification settings you configure.

1.2. Automatically Collected Information

When you use the App, we automatically collect certain information about your device and usage patterns:

• Device Information: Device model, manufacturer, operating system version, unique device identifiers (such as Android ID), device language, and time zone.
• App Information: App version, installation source, and crash logs for troubleshooting and improving app stability.
• Usage Analytics: Feature usage statistics, session duration, frequency of app opens, screens viewed, interactions with features (meal scanning, chatbot, etc.), and performance metrics collected via Firebase Analytics.
• Network Information: IP address, network type (Wi-Fi, mobile data), and connection quality.
• Streak Data: Information about your daily tracking streaks, including dates when meals were logged and streak counts.

1.3. Camera and Image Data

The App requires camera permission to enable the AI-powered meal scanning feature. When you use the meal scanning functionality:

• You capture photos of your meals using your device's camera.
• These images are processed using AI services (such as OpenAI or Google Gemini) to identify food items and estimate nutritional information.
• Images are processed temporarily and are not stored on our servers unless you explicitly choose to save a meal log that includes the image.
• Processed meal data (meal name, calories, macros) is stored in your account for tracking purposes if you choose to save it.
• We do not use your meal images for advertising or share them with third parties except as necessary to provide the meal scanning service.

Note: You can revoke camera permission at any time through your device settings, but this will disable the meal scanning feature.

User-Generated Content

Meal photos, notes, and other content you upload are considered user-generated content. You retain ownership of this content. We only process it to provide the services you use and do not use it for advertising or unrelated purposes.

1.4. Advertising Data (Future Use)

Note: The App does not currently display advertisements. If we introduce ads in the future, ad networks may collect device identifiers, IP address, and usage data. You can opt out through your device settings.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To Provide Core Services: Process meal scans using AI, generate personalized meal plans and suggestions, track calories and nutrition, monitor weight progress, calculate streaks, and provide AI coach responses.
• To Personalize Your Experience: Customize meal recommendations based on your profile, goals, preferences, and dietary restrictions.
• To Improve the App: Analyze usage patterns, identify bugs and crashes, optimize performance, and develop new features.
• To Communicate with You: Send meal reminders (if enabled), respond to support requests, send important updates about the App, and notify you of changes to our policies.
• To Ensure Security: Detect and prevent misuse, security threats, and unauthorized access.
• To Comply with Legal Obligations: Meet legal requirements, respond to legal requests, and protect our rights and the rights of our users.
• For Business Operations: Support future monetization features (such as subscriptions), conduct analytics, and manage our business operations.

3. Data Sharing and Third-Party Services

We do not sell your personal information to third parties. However, we may share your information with the following categories of service providers and partners:

3.1. AI Service Providers

To provide meal scanning and AI coach features, we use third-party AI services, including but not limited to:

• OpenAI (ChatGPT API)
• Google Gemini

When you use AI-powered features, we may send your inputs (including meal images and text) to these AI providers solely to generate responses. These providers process your data temporarily for operational purposes such as safety and abuse monitoring. They do not use your data for advertising or marketing, and we do not share your data with them for advertising purposes.

3.2. Analytics and Crash Reporting Services

• Firebase Analytics: We use Google Firebase Analytics to understand how users interact with the App, track feature usage, and improve user experience. Firebase may collect device identifiers, usage data, and app performance metrics.
• Firebase Crashlytics: We use Firebase Crashlytics to identify and fix app crashes and errors. Crash reports may include device information, app state, and error logs.

Firebase's data practices are governed by Google's Privacy Policy and Firebase Terms of Service.

3.3. Payment Processors (Future Use)

If we introduce paid subscriptions or in-app purchases, we will use Google Play Billing to process payments. Google Play handles all payment transactions and stores payment information. We do not receive or store your full payment card details. Payment processing is subject to Google's Privacy Policy and Google Play's terms.

3.4. Legal and Safety Requirements

We may disclose your information if required by law, regulation, legal process, or governmental request, or to:

• Protect the rights, property, or safety of AiFitScan, our users, or others
• Enforce our Terms & Conditions or other agreements
• Detect, prevent, or address security or technical issues
• Respond to legal claims or protect against legal liability

3.5. Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

4. AI Services and Data Processing

AiFitScan uses third-party AI services to power core features, including meal scanning, calorie estimation, and the AI coach chatbot. This section explains how your data is handled when using these AI-powered features.

4.1. How AI Services Are Used

• Meal Scanning: When you scan a meal photo, the image and any additional context you provide are sent to AI providers (such as OpenAI or Google Gemini) to identify food items and estimate nutritional information (calories, protein, carbohydrates, fats).
• AI Coach: When you chat with the AI coach, your messages, profile data (weight, goals, calorie targets), and conversation history may be sent to AI providers to generate personalized responses and recommendations.
• Meal Suggestions: AI providers may process your dietary preferences, goals, and past meal data to generate personalized meal recommendations.

4.2. Data Handling by AI Providers

When you use AI-powered features, your data (including images and text) is processed by third-party AI providers. These providers may process your inputs to generate responses and may temporarily retain data for operational purposes such as safety and abuse monitoring. We do not share your personal information with AI providers for their marketing purposes or for sale.

4.3. AI Content Disclaimer

AI-generated content is for informational and educational purposes only and is not medical, nutritional, or health advice. The accuracy of AI-generated meal information, calorie estimates, and recommendations may vary. You should consult qualified healthcare professionals, registered dietitians, or nutritionists before making significant dietary changes, especially if you have health conditions, allergies, or specific nutritional needs.

5. Data Storage and Security

5.1. Data Storage

• Local Storage: Some data (such as meal logs, profile information, and preferences) is stored locally on your device using secure local storage mechanisms.
• Cloud Storage: Your account data, meal logs, weight tracking, and other information are stored on secure servers to enable synchronization across devices and backup.
• Third-Party Storage: Analytics data, crash reports, and other service-related data may be stored by third-party providers (Firebase, AI providers) according to their policies.

5.2. Security Measures

We implement reasonable administrative, technical, and physical security measures to protect your information, including:

• Encryption of data in transit using HTTPS/TLS
• Secure authentication and access controls
• Regular security assessments and updates
• Limited access to personal data on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You use the App at your own risk.

6. Data Retention

We retain your personal information only for as long as necessary to:

• Provide the services you request
• Comply with legal obligations
• Resolve disputes and enforce our agreements
• Support business operations and improvements

If you request deletion of your account or data, we will delete your personal information from our active systems within a reasonable timeframe (typically within 30 days), except where:

• Retention is required by law or legal process
• Data is needed for legitimate business purposes (e.g., fraud prevention)
• Data has been anonymized and cannot be linked to you

Note: Third-party providers (AI services, analytics services) may retain data according to their own retention policies, which are outside our control. Deleted data may also remain in backups for a limited period before being permanently deleted.

7. Your Rights and Choices

You have certain rights regarding your personal information, subject to applicable laws:

7.1. Access and Correction

You can access and update most of your personal information directly through the App's profile and settings sections. You may also request a copy of your data or corrections to inaccurate information by contacting us at adacitymediapvt.ltd@gmail.com.

7.2. Deletion

You can request deletion of your account and associated data at any time.

How to delete your account:

You can delete your account and all associated data directly from within the App by going to: Profile → Settings → Delete Account. Once deleted, your data is permanently removed from our active systems within a reasonable timeframe (typically within 30 days), except as required by law or for legitimate business reasons described above.

7.3. Opt-Out Options

• Analytics: You can opt out of Firebase Analytics data collection through your device settings or by contacting us.
• Personalized Advertising: If ads are introduced, you can opt out of interest-based advertising through your device's advertising settings (Android: Settings > Google > Ads > Opt out of Ads Personalization).
• AI Data Processing: If you wish to limit or opt out of AI data processing, contact us at adacitymediapvt.ltd@gmail.com. Note that opting out may affect the functionality of AI-powered features.
• Notifications: You can disable meal reminders and other push notifications through the App's settings or your device's notification settings.

7.4. Data Portability

You may request a copy of your data in a structured, machine-readable format. Contact us at adacitymediapvt.ltd@gmail.com to make such a request.

7.5. Withdraw Consent

Where we rely on your consent to process personal information, you can withdraw your consent at any time by contacting us or adjusting your App settings. Withdrawing consent may affect your ability to use certain features.

8. Children's Privacy

AiFitScan is not intended for children under the age of 13 (or the minimum age required in your jurisdiction). We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child under 13 has provided us with personal information, please contact us immediately at adacitymediapvt.ltd@gmail.com and we will take steps to delete such information.

If you are between 13 and 18 years old (or the age of majority in your jurisdiction), you should review this Privacy Policy with your parent or guardian to ensure you understand and agree to it.

9. International Data Transfers

Your information may be processed, stored, and transferred to servers located in countries other than your country of residence, including the United States, India, and other countries where our service providers operate. These countries may have data protection laws that differ from those in your country.

By using the App, you consent to the transfer of your information to these countries. We take appropriate safeguards to ensure your information receives adequate protection in accordance with this Privacy Policy, regardless of where it is processed.

10. Regional Privacy Rights

Depending on your location, you may have additional privacy rights:

• California (CCPA): Right to know, delete, and opt-out of sale of personal information (we do not sell personal information).
• Europe (GDPR): Right to access, rectify, erase, restrict processing, data portability, object, and withdraw consent.

To exercise these rights, contact us at adacitymediapvt.ltd@gmail.com. European users may also lodge complaints with their local data protection authority.

11. Cookies and Similar Technologies

The App is a native mobile application and does not use browser cookies. However, we and our service providers may use similar technologies, such as:

• Local Storage: Storing data locally on your device to enable app functionality and preferences
• Device Identifiers: Using device IDs and advertising IDs for analytics and service delivery
• Session Identifiers: Using session tokens to maintain your login state

These technologies help us provide, improve, and personalize the App. You can manage some of these through your device settings.

12. Subscriptions and Payments

Currently, AiFitScan is available for free. If we introduce paid subscriptions in the future, purchases will be processed through Google Play Billing. Google handles all payment information; we do not receive or store your payment card details. Refunds are subject to Google Play's refund policy.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

• Updating the "Last updated" date at the top of this policy
• Posting a notice in the App
• Sending an email notification (if you have provided your email address)

Your continued use of the App after changes become effective constitutes acceptance of the updated Privacy Policy. If you do not agree with the changes, you should stop using the App and delete your account.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

14. Health and Medical Disclaimer

AiFitScan is designed for fitness and wellness support and is not a medical device or service. The App provides:

• AI-powered meal scanning and calorie estimation (which may have inaccuracies)
• Nutrition tracking and goal monitoring tools
• AI-generated meal suggestions and coaching (for informational purposes only)
• Weight tracking and progress visualization

The App does NOT provide medical, nutritional, or health advice. The content, features, and AI-generated information are not substitutes for professional medical consultation, diagnosis, or treatment. Always seek the advice of qualified healthcare providers, registered dietitians, or nutritionists before:

• Making significant dietary changes
• Starting a new exercise or weight loss program
• Making decisions about medical conditions or treatments
• If you have health conditions, allergies, or specific nutritional needs

Do not disregard professional medical advice or delay seeking it because of information provided by the App. If you have a medical emergency, contact your local emergency services immediately.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: adacitymediapvt.ltd@gmail.com

App Name: AiFitScan

We will respond to your inquiries within a reasonable timeframe, typically within 30 days.

By using AiFitScan, you acknowledge that you have read, understood, and agree to this Privacy Policy. If you do not agree, please do not use the App.

This Privacy Policy is effective as of the "Last updated" date shown above.